Records Manager - European Organization for Nuclear Research (Geneva)

About this position

The summary below is published by European Organization for Nuclear Research on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Coordinate and oversee records management practices across CERN, including the DRO (Departmental Records Officers) network
• Provide operational support for records management activities (data/metadata processing, quality control, digital migration)
• Establish a records management implementation strategy and related processes and procedures, and contribute to policy development
• Develop and maintain retention schedules and related processes in collaboration with stakeholders
• Lead innovation and continuous improvement initiatives in records management, and monitor KPIs
• Lead apprentices, interns, and colleagues in records management
• Deliver training and guidance to users and contribute to outreach and service activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Master's degree or equivalent relevant experience in Records Management, Archival Science, Library & Information Science or a related field. Proven qualification or formal training in records management, obtained either as part of the degree programme or as a separate, recognised qualification.
• Experience: Proven experience in records management within complex, digital environments, preferably in a large organisation or institution. In-depth knowledge and use of records management principles, standards, and lifecycle processes. Experience with digital records systems and their integration into wider IT ecosystems. Hands-on experience in analysing, handling, and improving data/metadata quality. Abil…
• Languages: English (spoken…), French (commitm…)
• Key skills: Archiving and records management, Customer service, Process analysis, definition and improvement, Change management, Capturing and analysis of requirements for ICT systems, Achieving Results, Communicating Effectively, Creating Vision and Strategic Partnerships, Solving Problems, Working in Teams
• Eligibility: Applications welcome from all Member States and Associate Member States

Contract and working arrangements

Contract duration: 5 years, with possibility to extend up to 8 years and eligibility for indefinite contract tenure.

Working arrangements: Hybrid.

Hiring unit: Support Services (Finance, HR, Legal, Procurement).

Position details

Reference

OSI-SIS-AL-2026-131-LD

Last Verified

16 July 2026

Position overview

This is the official EU Careers listing for Records Manager at CERN based in Geneva (Contract Agent). The vacancy reference is OSI-SIS-AL-2026-131-LD. The role falls under the Science domain.

At [CERN](http://home.cern/), the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.

Introduction

In close collaboration with the Archivist, the Archives Assistant and the Data Governance Officer, you will be responsible for establishing, implementing, and maintaining records management best practices across CERN, ensuring that information is managed effectively throughout its lifecycle.

Functions

* Coordinate and oversee records management practices across CERN, including the DRO (Departmental Records Officers) network. * Provide operational support for records management activities (data/metadata processing, quality control, digital migration). * Establish a records management implementation strategy and related processes and procedures, and contribute to policy development. * Develop and maintain retention schedules and related processes in collaboration with stakeholders. * Lead innovation and continuous improvement initiatives in records management, and monitor KPIs. * Lead apprentices, interns, and colleagues in records management. * Deliver training and guidance to users and contribute to outreach and service activities.

Master's degree or equivalent relevant experience in the field of Records Management, Archival Science or Library & Information Science or a related field.

Proven qualification or formal training in records management, obtained either as part of the above degree programme or as a separate, recognised qualification.

Experience:

* Proven experience in records management within complex, digital environments, preferably in a large organisation or institution. * In-depth knowledge and use of records management principles, standards, and lifecycle processes. * Experience with digital records systems and their integration into wider IT ecosystems. * Hands-on experience in analysing, handling, and improving data/metadata quality. * Ability to translate policies and requirements into clear, user-oriented procedures. * Familiarity with relevant tools (e.g. OpenRefine, CMS, AtoM, Invenio) is an asset. * Experience in advising and engaging stakeholders, communicating clearly with them.

Technical competencies:

* Archiving and records management. * Customer service. * Process analysis, definition and improvement. * Change management. * Capturing and analysis of requirements for ICT systems.

Behavioural competencies:

* Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. * Communicating Effectively: leveraging support networks across the Organization. * Creating Vision and Strategic Partnerships: building comprehensive road maps to translate the organisational vision to an operational level; defining and sets direction accordingly. * Solving Problems: adopting a pragmatic approach; understanding the value of adopting generic rather than ‘gold -plated' technical solutions. * Working in Teams: cooperating constructively with others in the pursuit of team goals; balancing personal goals with team goals.

Language skills:

Spoken and written English, with a commitment to learn French.

Eligibility and closing date:

[Diversity](https://diversity.web.cern.ch/) has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all [Member States and Associate Member States](https://home.cern/about/member-states).

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 16.07.2026 at 23:59 CEST.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

Job grade: 6-7

Job reference: OSI-SIS-AL-2026-131-LD

Field of work: Support Services (Finance, HR, Legal, Procurement)

Benchmark Job Title: Scientific Information Professional

Global Benefits

* A [competitive salary](https://careers.cern/pay-benefits-and-support/)(tax free), increasing in line with your years of relevant experience. * 30 days of paid leave per year plus 2 weeks annual closure. * Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund. * Family, child and infant monthly allowances depending on your individual circumstances. * A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances. * Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Overview of CERN -Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe!TAKE PART!

More information about us, here:[careers.cern](https://careers.cern/)

Application timeline

This vacancy was first listed on 18 June 2026, 34 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 16 July 2026 (6 days ago).

Where to learn more

For headcount, mission, and other open vacancies at CERN see the CERN institution page; for the cost of living, correction coefficient, and other postings in Geneva see our Geneva location page; for related vacancies in the Science field browse our Science domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.