About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging positions with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

• Opportunities to try several areas of move between different policy your career

• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and pension schemes

• A multilingual, multicultural workplace where personal and career development are strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. (Reference: Call for interest 469617)

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta, Poland, Portugal, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

> •

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

> •

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

> 1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

(Reference: Call for interest 469617)

# Profile

# in DG Communication of the European Commission

Job title: Secretary to the Head of Representation

Domain: Support staff

Where : Unit COMM.C.LU – European Commission Representation in Luxembourg, Luxembourg

Function Group : FG II

Contract Type : 3a

Express your interest until : 21.08.2026 - 12.00 (noon, Brussels time)

WE ARE

DG Communication (DG COMM), as a corporate communication service, promotes the policy priorities of the European Commission and contributes to bringing Europe closer to citizens. The Representations in all Member States play a crucial role in this. Their main tasks are:

• Support the President and the Members of the Commission by reinforcing the political and media profile of the European Commission in the Member States, including the preparation, organisation and follow up of visits of the members of the College. Representing the European Commission in the respective Member State towards national, regional and local authorities, media, stakeholders and citizens.

• Country-specific Economic and Political Information and Analysis: Representations provide the Commission with in-depth, accurate and timely information and analysis regarding relevant developments in the Member States and the views of the Government and, political parties, think tanks and civil society.

• Press and Media Communications: in cooperation with the Spokesperson's Service, Representations communicate on behalf of the Commission.

• Outreach to Citizens: Representations provide outreach and communication to citizens and stakeholders/multipliers in the Member States, by managing information networks and by explaining the policy priorities of the Commission in a local context.

WE PROPOSE

A challenging and stimulating position of Secretary to the Head of Representation to ensure the

secretariat of the Representation, to provide general support to the different teams and to

contribute to the good functioning of the Representation. Working directly with the Head of

Representation and other colleagues in the Representation, s/he will manage the Head of

Representation’s agenda, organise meetings, contribute to the preparation and smooth running of (Reference: Call for interest 469617)

high-level visits also from a protocol aspect, ensure effective management of functional mailboxes

of the Representation and prepare correspondence for the Head of Representation to internal and

external entities.

S/he will take minutes of meetings, organise trips, hotel reservations, transports, mission orders

and cost declarations, furthermore ensure the logistical support in the organisation of meetings,

lunches, exhibitions, conferences, visits including room reservations, preparation of the meeting

documents and provide information to visitors. S/he will need to liaise with the protocol service of

the European Commission and the Ministry of Foreign Affairs in case of high-level/VIP visits,

including The President of the European Commission and Members of the College. S/he will also be

called upon to contribute to document management in the Representation and to good

communication within the entity.

WE LOOK FOR

We are looking for a highly motivated, dynamic and flexible team player with proven skills in client

service orientation and attention to detail. University degree or vocational training in a field related

to the job would be an advantage. At least three years' experience in secretarial or administrative

assistance will be essential. Candidates should be aware of the priorities of the Commission, and

should be fluent in English and French, good knowledge of German and/or Luxembourgish will be

considered as asset. Excellence in written and oral communication and organisational skills is

essential as the Representation frequently is in correspondence with diplomatic partners on

different levels and the jobholder needs to be ready to interact with a wide variety of partners both

within and outside the EU institutions.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to mirco.buenning@ec.europa.eu indicating the call for interest reference 469617 in the subject.

No applications will be accepted after the publication deadline. (Reference: Call for interest 469617)

# ANNEX

# 1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by applicable laws concerning military service;

• Are physically fit to perform the duties linked to the position;

• Produce the appropriate character references as to suitability for the performance of the duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR

(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU 2

• AND have a satisfactory knowledge (minimum level B2) 3

Position details

Reference: 469617
Directorate-General: COMM – Communication
Vacancy Notice: Download PDF
Last Verified: 6 August 2026

Position overview

This is the official EU Careers listing for Secretary to the Head of Representation at European Commission based in Luxembourg at the FGII grade level (Contract Agent). The vacancy reference is 469617. It is hosted by COMM – Communication, the Directorate-General responsible for this policy area. The role falls under the Communication domain.