Coordination and Reporting Officer (INTERNAL ONLY CALL) - European Union Agency for Fundamental Rights (AD5, Vienna)

About this position

The summary below is published by European Union Agency for Fundamental Rights on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Draft and coordinate briefings, background notes and speaking points for the Director
• Lead conceptualisation and development of policy speeches and substantive interventions
• Coordinate reporting processes across the Agency and gather structured inputs from units
• Lead drafting and editing of the Director's report to the Management Board
• Develop, draft and edit written outputs including forewords, reports, formal correspondence, media content and internal communications
• Ensure consistency, accuracy and institutional alignment across Executive Office outputs
• Provide guidance to colleagues on preparation of written materials for the Executive Office
• Support preparation and follow-up of the Director's outreach and engagement activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Experience: Extended professional experience of at least 3 years in institutional affairs, including senior-level external engagement with EU, national and/or international counterparts, and executive support; demonstrated experience in drafting high-level written outputs in English within short deadlines; proven experience in leading and coordinating drafting and reporting processes involving multiple stake…
• Languages: English (required), other EU languages (strong…), French (asset)
• Key skills: Exceptional written communication skills in English, Sound institutional judgement, Excellent internal coordination skills, Ability to work independently, Ability to manage multiple priorities simultaneously, Discretion and ability to handle sensitive and confidential information, High degree of professional integrity in complex or sensitive contexts
• Eligibility: Be a temporary agent 2(f) currently employed by the European Union Fundamental Rights Agency; have successfully completed the probationary period provided for in Article 14 of the CEOS in the relevant function group; demonstrated knowledge of the EU legal and institutional framework for fundamental rights

Selection process

The notice describes the following selection steps:

• Assessment of essential and advantageous criteria
• Test phase
• Interview phase
• Assessment of behavioural competencies

Contract and working arrangements

Hiring unit: Executive Office.

Position details

Reference

FRA-IM-TA-CRO-AD5-AD12-2026

Last Verified

23 July 2026

Position overview

This is the official EU Careers listing for Coordination and Reporting Officer (INTERNAL ONLY CALL) at FRA based in Vienna at the AD5 grade level (Temporary Agent). The vacancy reference is FRA-IM-TA-CRO-AD5-AD12-2026.

The European Union Agency for Fundamental Rights (FRA) is organising a selection procedure to draw up a reserve list for the profile of Coordination and Reporting Officer and to fill one vacant post. The selection procedure is published internally and open only to temporary staff members (TA 2f) currently employed by the European Union Fundamental Rights Agency.

An external call is published in parallel. External candidates are required to submit their application through the external call, referenced as FRA-TA-CRO-AD7-2026. External candidates submitting their application to the internal-only call will be marked as ineligible.

### Background

The European Union Agency for Fundamental Rights (FRA) provides independent, evidence-based advice to policymakers and different stakeholders, to help ensure full respect for fundamental rights across the EU, for everyone. To this end, the Agency collects and analyses information and data on a range of fundamental rights issues, provides assistance and expertise to EU institutions and to EU Member States’ governments, raises rights awareness, communicates its findings and strengthens cooperation and ties between fundamental rights actors.

Executive office

The Executive Office supports the Director in the effective management and strategic leadership of the Agency. It manages the Director's institutional and external engagements, drives the planning,programming and reporting cycle, and serves as the primary interface between the Director, the operational structure and key institutional interlocutors. Within the Executive Office, the Director's Affairs and External Relations provides day-to-day support to the Director and coordinates the Agency's engagement with EU institutions and national authorities.

### Duties

FRA is seeking a Coordination and Reporting Officer to provide executive support to the Director, with a primary focus on the production of all significant written outputs for and on behalf of the Director, internal reporting, and the management of the Director’s external agenda and institutional communications. Working within the Executive Office, the post-holder ensures that all outputs emanating from the Executive Office are of the highest quality, coherent, and institutionally aligned.

The role also encompasses an external dimension, supporting the Director in engagement with EU institutions, bodies and agencies, national authorities, civil society and other relevant bodies. While the post-holder may contribute to thematic and policy discussions, substantive policy advice is primarily provided through dedicated policy functions within the Agency; the Coordination and Reporting Officer role supports these activities on an ad hoc basis, as required.

The role requires exceptional written communication skills in English, sound institutional judgement, excellent internal coordination skills, ability to work independently, and the ability to manage multiple priorities simultaneously. Knowledge of other EU languages is a strong asset.

The position entails the following main tasks and responsibilities:

Drafting and Reporting

This is the core function of the role, the post-holder being responsible for the conceptualisation, coordination and production of all significant written outputs for or on behalf of the Director, as follows:

* Draft and coordinate briefings, background notes and speaking points for the Director in preparation for meetings, hearings and other engagements. * Lead the conceptualisation and development of policy speeches and substantive interventions for the Director, including for high-level events, parliamentary hearings and institutional fora. * Coordinate reporting processes across the Agency, gathering structured inputs from agency’s units, ensuring outputs are coherent, accurate and delivered on time. * Lead the drafting and editing of the Director’s report to the Agency’s Management Board, including the synthesis of Agency-wide data, performance information and strategic messaging. * Develop, draft and edit a range of written outputs for or on behalf of the Director, including forewords, reports, formal correspondence, media content and internal staff communications. * Ensure consistency, accuracy and institutional alignment across all outputs emanating from the Executive Office. * Provide information and guidance to colleagues across Agency on matters relating to the preparation of written materials for the Executive Office.

External Engagement and Stakeholder Relations

* In support of the Director’s external profile, and in close coordination with the relevant thematic sectors, the post-holder contributes to the preparation and follow-up of the Director’s outreach and engagement activities. * Support the planning and preparation of the Director’s external engagement, including the identification of relevant stakeholders, and opportunities for outreach at EU and national level, in coordination with the responsible thematic sectors. * Support the preparation of national-level visits and participation in high-level external events, in coordination with EU institutions, national authorities and civil society organisations as required. * Contribute to the Director’s working relationships with national authorities, national parliaments and other relevant bodies, drawing on FRA’s existing network and focal points, without duplicating the lead role of the thematic sectors. * Draft tailored briefing materials for the Director’s external meetings and contribute to appropriate follow-up documentation. * Maintain an overview of outstanding commitments and action points arising from the Director’s external meetings and engagements, ensuring timely and appropriate follow-up.

Internal Coordination and Executive Support

* The post-holder supports the smooth operational functioning of the Executive Office, helping to ensure effective information flows and internal communication across the Agency, as follows: * Support internal communication flows between the Executive Office and all other Units within the Agency, including the preparation of staff messages, updates and other institutional communications. * Represent the Executive Office in internal working groups, task forces or inter-agency processes as required.

Thematic and Policy Contributions

* In coordination with the relevant thematic units, and on an ad hoc basis, the post-holder may also: * Contribute to specific activities in line with the post-holder’s areas of expertise in the field of fundamental rights. * Provide ad hoc support to policy-related processes or project management tasks as required by the Director and in coordination with the relevant thematic units.

Duties applicable to all staff:

* Actively work towards the achievement of the goals of the FRA in accordance with the[Strategic Plan](https://fra.europa.eu/en/about-fra/what-we-do). * Perform any other related duties assigned by the Director in line with the requirements of the role.

### Eligibility requirements

Candidates who do not meet one or more of the following eligibility criteria by the deadline for submission of applications will be marked ineligible and their application will not be considered further:

* Be a temporary agent 2(f) who, on the closing date for the submission of applications and on the day of filling the vacant post, are engaged within the Agency in the function group and grade corresponding to the published function group and grade bracket; * Have successfully completed the probationary period provided for in Article 14 of the CEOS, in the relevant function group.

### Selection criteria

In order to select the best-qualified candidates for the test and interview phase, FRA will assess the following essential and advantageous criteria.

Please note that all essential criteria are mandatory. If a candidate scores zero on any individual essential criterion, their application will not be assessed further. Therefore – it is important that all applications are accurate and clear with respect to the information given.

The following criteria will be considered as essential:

* Extended professional experience of at least 3 years in the areas of institutional affairs, including senior-level external engagement with EU, national and/or international counterparts, and executive support * Demonstrated experience in drafting, within short deadlines and to an excellent professional standard, high-level written outputs in English, across a variety of formats, including reports, briefings, speeches, formal correspondence and institutional communications * Proven experience in leading and coordinating drafting and reporting processes involving multiple stakeholders, transposing complex information into tangible and accurate outputs * Proven experience in coordinating senior-level external engagement, including stakeholder management and preparation of high-level visits * Demonstrated sound institutional judgement and discretion, including the ability to handle sensitive and confidential information, and act with a high degree of professional integrity in complex or sensitive contexts * Demonstrated knowledge of the EU legal and institutional framework for fundamental rights.

The following criteria will be considered as advantageous:

* Experience within an EU institution, agency or body, or comparable international organisation * Experience in the planning, organisation and coordination of stakeholder events * Working knowledge of one or more EU languages other than those required to meet the language eligibility requirements; knowledge of French is an asset.

In addition to the essential and advantageous criteria, candidates invited to the interview and test phase will also be assessed behavioural competencies relevant for the position. In particular, the successful candidate will be expected to demonstrate:

Salary at this grade

Basic monthly salary at AD5 runs from €6,153 (step 1) to €6,961 (top step), giving an annual range of roughly €73,836 to €83,532 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €984 per month at step 1 of AD5) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Vienna. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 8 July 2026, 14 days ago.

The application deadline is 29 July 2026, 6 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 23 July 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AD5 see our AD5 grade page; for headcount, mission, and other open vacancies at FRA see the FRA institution page; for the cost of living, correction coefficient, and other postings in Vienna see our Vienna location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.