DIRECTORATE ASSISTANT 2 - Organisation for Joint Armament Cooperation (Bonn)

About this position

The summary below is published by Organisation for Joint Armament Cooperation on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Administrative organisation of meetings for the Directorate, including booking of meeting rooms, coordination of visitor permits, communication of catering to the OCCAR Service Provider, booking of restaurants
• In conjunction with DA 1, organise duty travels for the Director, Deputy Director and Head of Programmes and subsequent claims
• Handle incoming/outgoing telephone calls, web, video and teleconferences
• Manage correspondence in accordance with the OCCAR-EA Quality Management System procedures
• Ensure the recording of information for all Directorate, using the Electronic Record Management System (ERMS) (DocuWare), and contribute to the assessment and improvement of the system
• Support Directorate in the collection of statistical data
• Adjust documents and presentations to the corporate design
• Maintain contacts listings up-to-date

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: A higher secondary education, a degree or relevant experience is highly desirable
• Experience: Experience in similar activities, preferably obtained in defence procurement within the OCCAR Nations or other international organisations; Proven ability to deliver robust solutions in a timely manner, often to tight deadlines; Experience of carrying out work duties according to a flexible schedule
• Languages: English (ADVANCED)
• Key skills: Excellent interpersonal skills with the ability to interact and communicate at all levels within OCCAR as well as with Nations, The ability to work in a changing, developing and demanding environment, The ability to work independently based on objectives set by the line manager, The ability to use Computer and Information Technology (ICT) facilities, and be able to demonstrate a good working knowledge of MS Office software, Good team-working skills with ability to establish good working relationships at all levels in a multicultural context and with respect for diversity
• Eligibility: Vacancy is only open to nationals of an OCCAR Member State: Belgium, France, Germany, Italy, Spain and the United Kingdom. Security clearance at OCCAR Secret level is required for this post, or must be obtained within six months of taking up duty.

Contract and working arrangements

Contract duration: 3 years.

Hiring unit: OCCAR-EA Directorate.

Position details

Reference

B043

Last Verified

22 July 2026

Position overview

This is the official EU Careers listing for DIRECTORATE ASSISTANT 2 at OCCAR based in Bonn. The vacancy reference is B043.

OCCAR UNCLASSIFIED – STAFF IN CONFIDENCE Form IP 45-2 Issue 4.6

> 2026 VN B043 - DIRECTORATE ASSISTANT 2.docx – Page 1 of 4

# VACANCY NOTICE

Post B043 - DIRECTORATE ASSISTANT 2

Nationality Vacancy is only open to nationals of an OCCAR Member State: Belgium, France, Germany, Italy, Spain and the United Kingdom.

Grade, Step, Salary

B5, Step 1

We offer an excellent compensation package.

Find out more on our remuneration webpage

Division OCCAR-EA Directorate

Section -

Management of Staff 0

Location Bonn, DE

Initial Contract Duration 3 years

Closing Date for Applications 03 August 2026

Start Date 01 November 2026

Interview Date Week commencing on 31 August 2026

1. Background

The Directorate Office of OCCAR-EA comprises of the Directorate Senior Executive Adviser (DSEA), the Directorate Higher Executive Adviser (DHEA), the Directorate Executive 2026 VN B043 - DIRECTORATE ASSISTANT 2.docx – Page 2 of 4

Advisor (DEA) and the Directorate Assistants (DA). Its tasks are to provide effective support to OCCAR-EA top management (Director, Deputy Director and Head of Programmes) in the fields of secretarial and advisory work.

2. Duties and Responsibilities

The Directorate Assistant 2 (DA 2) will provide secretarial and administrative support to the OCCAR-EA Director, the Deputy Director, the Head of Programmes and the Directorate. They will work under the direct supervision of the DEA and will report directly to the DSEA.

In particular, they will:

> 

Administrative organisation of meetings for the Directorate, including booking of meeting rooms, coordination of visitor permits, communication of catering to the OCCAR Service Provider, booking of restaurants etc;

> 

In conjunction with DA 1, organise duty travels for the Director, Deputy Director and Head of Programmes and subsequent claims;

> 

Handle incoming/outgoing telephone calls, web, video and teleconferences;

> 

Manage correspondence in accordance with the OCCAR-EA Quality Management System procedures;

> 

Ensure the recording of information for all Directorate, using the Electronic Record Management System (ERMS) (“DocuWare”), and contribute to the assessment and improvement of the system;

> 

Support Directorate in the collection of statistical data;

> 

Adjust documents and presentations to the corporate design;

> 

Maintain contacts listings up-to-date;

> 

Support the Senior Executives, the DSEA and Directorate as required;

> 

Maintain the hospitality book with the gifts/invitations presented to the Directorate staff.

3. Key competences and skills required for the grade

(You must provide evidence of meeting these key competences and skills in your Application, Section 12).

CS 1 Excellent interpersonal skills with the ability to interact and communicate at all levels within OCCAR as well as with Nations;

CS 2 The ability to work in a changing, developing and demanding environment;

CS 3 The ability to work independently based on objectives set by the line manager; 2026 VN B043 - DIRECTORATE ASSISTANT 2.docx – Page 3 of 4

CS 4 The ability to use Computer and Information Technology (ICT) facilities, and be able to demonstrate a good working knowledge of MS Office software;

CS 5 Good team-working skills with ability to establish good working relationships at all levels in a multicultural context and with respect for diversity.

4. Specialist knowledge and experience required for the post

(You must provide evidence of meeting these specialist requirements in your Application, Sections 10 and 11).

4.1 Essential:

ES 1 Experience in similar activities, preferably obtained in defence procurement within the OCCAR Nations or other international organisations;

ES 2 Proven ability to deliver robust solutions in a timely manner, often to tight deadlines;

ES 3 Experience of carrying out work duties according to a flexible schedule.

4.2 Desirable:

DS 1 Experience of providing secretarial and administrative support to senior staff at the top management level, preferably supported by respective training;

DS 2 Experience of organising duty travels and events for senior staff members, including providing administrative support (requests, claims etc), preferably supported by respective training;

DS 3 Experience in creating forms and templates, and/or in applying corporate design standards to documents, ideally using Microsoft products;

DS 4 Knowledge of how to apply Microsoft SharePoint and Power Automate in daily work, preferably supported by respective training.

5. Language Requirements

> 

ADVANCED level 1 of ENGLISH both oral and written.

> 

Additional knowledge of another OCCAR Member or Participating State's language will be considered as an asset.

> 1The language levels can be found on the OCCAR website, www.occar.int Careers / Applying. 2026 VN B043 - DIRECTORATE ASSISTANT 2.docx – Page 4 of 4

6. Qualifications

A higher secondary education, a degree or relevant experience is highly desirable .

7. Security Clearance

Security clearance at OCCAR Secret level is required for this post, or must be obtained within six months of taking up duty.

8. Applications and Points of Contact

For further information regarding this Post, please contact:

Email: application@occar.int

OCCAR Privacy Statement:

When applying for an OCCAR vacancy, it is necessary for OCCAR to collect and process personal data about you in order to assess and evaluate your suitability for the vacancy, and (if successful) to coordinate with relevant service providers in preparation of your appointment. For further information please visit our web-site: OCCAR Privacy Statement -

http://www.occar.int/privacy-data-protection .

Application timeline

This vacancy was first listed on 2 July 2026, 20 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 22 July 2026.

Where to learn more

For headcount, mission, and other open vacancies at OCCAR see the OCCAR institution page; for the cost of living, correction coefficient, and other postings in Bonn see our Bonn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.