SENIOR INFORMATION MANAGEMENT ASSISTANT 2 - Organisation for Joint Armament Cooperation (Bonn)

About this position

The summary below is published by Organisation for Joint Armament Cooperation on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Contribute to and support day-to-day IM section operations for maintenance, support and administration of corporate information management systems
• Support development and implementation of methodologies and tools for data collection and analysis
• Support Information Manager in development, initiation, and execution of innovative projects
• Develop and maintain SharePoint sites, libraries, lists, and other content structures
• Provide hands-on support and guidance on the Extranet/Intranet to editors and users
• Deliver and support user-focused training sessions on information management systems and processes
• Support planned enhancements to corporate information management applications
• Support Head of ID and ID Section Leaders in administrative management of the Division

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: A higher secondary education or relevant experience in the activities directly related to the tasks described is highly desirable
• Experience: Practical experience in the field of Information Management
• Languages: English (ADVANCED)
• Key skills: Excellent interpersonal skills with ability to interact and communicate at all levels, Ability to work in a changing, developing and demanding environment, Ability to work independently based on objectives set by line manager, Good working knowledge of MS Office software and Computer and Information Technology facilities, Good team-working skills with ability to establish good working relations in multicultural context, Proficiency in managing SharePoint site collections, including list and library configurations, web parts, subsites, Proven experience in creation of workflows to digitalise and automate processes, Proficiency in Electronic Document, Records & Content Management Systems, Practical experience in supporting and contributing to implementation of digitalisation initiatives
• Eligibility: Vacancy is only open to nationals of an OCCAR Member State: Belgium, France, Germany, Italy, Spain and the United Kingdom. Security clearance at OCCAR Confidential level is required or needs to be obtained within the first 6 months of employment

Selection process

The notice describes the following selection steps:

• Interview week commencing 10 August 2026

Contract and working arrangements

Contract duration: 3 years.

Hiring unit: Information Division, Information Management Section.

Position details

Reference

B022

Last Verified

22 July 2026

Position overview

This is the official EU Careers listing for SENIOR INFORMATION MANAGEMENT ASSISTANT 2 at OCCAR based in Bonn. The vacancy reference is B022.

OCCAR UNCLASSIFIED – STAFF IN CONFIDENCE Form IP 45-2 Issue 4.6

> 2026 VN B022 - SENIOR INFORMATION MANAGEMENT ASSISTANT 2.docx – Page 1 of 4

# VACANCY NOTICE

Post B022 - SENIOR INFORMATION MANAGEMENT ASSISTANT 2

Nationality Vacancy is only open to nationals of an OCCAR Member State: Belgium, France, Germany, Italy, Spain and the United Kingdom.

Grade, Step, Salary

Grade B6, Step 1

We offer an excellent compensation package.

Find out more on our remuneration webpage

Division Information Division

Section Information Management Section

Management of Staff 0

Location Bonn, DE

Initial Contract Duration 3 years

Closing Date for Applications 16 July 2026

Start Date 01 October 2026

Interview Date Week commencing on 10 August 2026

1. Background

The Information Division (ID) is responsible for providing services related to Information and Communication Technology (ICT) and Information Management (IM) to support and 2026 VN B022 - SENIOR INFORMATION MANAGEMENT ASSISTANT 2.docx – Page 2 of 4

enable the Programme Divisions and the Central Office to carry out the core activities of OCCAR-EA efficiently and effectively.

This includes all matters relating to ICT and IM, including the management of IT infrastructure, cybersecurity, data protection, digital communication systems, collaboration tools, software applications, knowledge management, data governance, and ensuring the secure and compliant handling of all information across OCCAR-EA.

The Information Management Section sits within the ID and is responsible for the Information and Knowledge management within OCCAR-EA. Providing information and advice to the Head of ID and the Deputy Director in his role as Chief Information Officer and process owner. The role is customer facing internally and externally.

2. Duties and Responsibilities

The Senior Information Management Assistant (SIA), will provide operational support to the management of the Information Section, being tasked with regularly checking of corporate information management systems for efficiency and ensuring that corporate information is adequately protected and segregated throughout the Organisation in accordance with the need-to-know principle.

The SIA provides support on records and archives management to Central Office Divisions. Additionally, the SIA supports and trains the programme divisions on the use of Information Management tools. The SIA reports to the Information Manager (IMgr) and provides operational support to the Information Officer (IO) on Extranet-related tasks.

In particular, they will:

 Contribute to and support the day-to-day IM section operations for the maintenance, support and administration of corporate information management systems (Electronic Records Management, Extranet and Intranet), and will support the overall management of the Section;

 Support the development and implementation of methodologies and tools for data collection and analysis that contribute to the development of statistical reports on performance of the Programme's Information Management related activities;

 Support the IMgr in the development, initiation, and execution of innovative projects to enhance and expand the corporate automated systems capabilities and increase their effectiveness;

 Develop and maintain SharePoint sites, libraries, lists, and other content structures, customise SharePoint sites and workflows (e.g., site structures, lists, libraries and permissions) to meet the specific needs of different Programmes and Central Office divisions, and create and manage user permissions and access controls for SharePoint sites and content;

 Provide hands-on support and guidance on the Extranet / Intranet to editors and users; 2026 VN B022 - SENIOR INFORMATION MANAGEMENT ASSISTANT 2.docx – Page 3 of 4

 Deliver and support user-focused training sessions on information management systems and processes for OCCAR-EA staff members, developing and updating relevant training aids;

 Support the IMgr with planned enhancements to the corporate information management applications, ways of working and liaison with the suppliers;

 Support the Head of ID and the ID Section Leaders in the administrative management of the Division.

3. Key competences and skills required for the grade

(You must provide evidence of meeting these key competences and skills in your Application, Section 12).

CS 1 Excellent interpersonal skills with the ability to interact and communicate at all levels within OCCAR as well as with Nations;

CS 2 The ability to work in a changing, developing and demanding environment;

CS 3 The ability to work independently based on objectives set by the line manager;

CS 4 The ability to use Computer and Information Technology (ICT) facilities, and able to demonstrate a good working knowledge of MS Office software;

CS 5 Good team-working skills with ability to establish good working relations at all levels in a multicultural context and with respect for diversity.

4. Specialist knowledge and experience required for the post

(You must provide evidence of meeting these specialist requirements in your Application, Sections 10 and 11).

4.1 Essential:

ES 1 Practical experience in the field of Information Management;

ES 2 Proficiency in managing SharePoint site collections, including list and library configurations, web parts, subsites, etc;

ES 3 Proven experience in the creation of workflows to digitalise and automate processes;

ES 4 Proficiency in Electronic Document, Records & Content Management Systems (e.g., Docuware, Drupal, SharePoint, etc.);

ES 5 Practical experience in supporting and contributing to the implementation of digitalisation initiatives. 2026 VN B022 - SENIOR INFORMATION MANAGEMENT ASSISTANT 2.docx – Page 4 of 4

4.2 Desirable:

DS 1 Experience Administrating Microsoft 365 admin centres;

DS 2 Experience in the development of information management instructions;

DS 3 Practical experience with the Azure Microsoft cloud environment;

DS 4 Experience in designing and delivering progressive learning programs and interactive training sessions;

DS 5 Practical Experience in the operation of Records Registries (registration, mail management, distribution, etc.).

5. Language Requirements

> 

ADVANCED level 1 of ENGLISH both oral and written.

> 

Additional knowledge of another OCCAR Member or Participating State's language will be considered as an asset.

6. Qualifications

A higher secondary education or relevant experience in the activities directly related to the tasks described is highly desirable.

7. Security Clearance

Security clearance at OCCAR Confidential level is required for this post - or needs to be obtained within the first 6 months of employment.

8. Applications and Points of Contact

For further information regarding this Post, please contact:

application@occar.int

For further information regarding this post please send your inquiry to the same email address.

OCCAR Privacy Statement:

When applying for an OCCAR vacancy, it is necessary for OCCAR to collect and process personal data about you in order to assess and evaluate your suitability for the vacancy, and (if successful) to coordinate with relevant service providers in preparation of your appointment. For further information please visit our web-site: OCCAR Privacy Statement -

http://www.occar.int/privacy-data-protection .

Application timeline

This vacancy was first listed on 12 June 2026, 41 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 22 July 2026.

Where to learn more

For headcount, mission, and other open vacancies at OCCAR see the OCCAR institution page; for the cost of living, correction coefficient, and other postings in Bonn see our Bonn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.